Committee Roles & Responsibilities

Below is a description of the roles and responsibilities of committee members. In addition to these, all committee members are expected to attend to the majority of committee meetings, and role model club values of partnership, respect, integrity,  diversity, and excellence. 

Club Managers x 2

• Serves as the primary point of contact and public face of the club, coordinating with external organisations and league officials

• Oversees all committee activities and ensures alignment across different functions, stepping in to resolve conflicts or fill gaps as needed

• Leads strategic planning for the club's direction, including setting annual goals, managing growth and ensuring the club's long-term sustainability

• Chairs committee meetings and maintains relationships with Sport England, BSUK, LSL, grounds and venues and other community partners

• Supports leadership development among committee members and captains to ensure continuity and sustainability of club operations

• LSL and PSL team registrations for the club

• Oversee and mediate team selection process

Club Secretary

• Records and distributes minutes from committee meetings and annual general meetings, ensuring proper documentation of decisions and actions

• Manages club administration including membership records, attendance tracking and maintaining up-to-date contact lists

• Handles official correspondence and ensures the club meets all governance and league administrative requirements

• Maintains the club’s shared documentation and filing systems, ensuring compliance with the club constitution and data protection best practices

Treasurer

• Manages the club's finances including collecting membership fees, tracking expenses and maintaining accurate financial records

• Recommends sustainable membership fee structures to balance club financial health with accessibility

• Prepares budget forecasts and regular financial reports for the committee, ensuring transparency and accountability of club funds

• Processes payments to venues, leagues and suppliers and handles reimbursements for committee members

• Works with the Club Managers and Secretary to prepare financial information for grants, sponsorships or funding applications.

• Presents annual accounts for member approval at the AGM (no formal accounting qualification required, just attention to detail and basic spreadsheet skills)

Community Manager

• Champions and upholds the club's values of inclusivity, respect and belonging, ensuring everyone feels welcome regardless of skill level or experience

• Serves as a confidential point of contact for members who have concerns about behaviour, discrimination, or interpersonal issues

• Develops and maintains club policies around conduct, safeguarding and creating a safe space for LGBT+ players

• Works alongside Club Managers to resolve any disputes, complaints or disciplinary matters if needed in line with the constitution.

• Leads on inclusivity initiatives, such as Pride Month activities or partnerships with other LGBT+ sports organisations

Communications Manager(s)

This may be split to external and internal, depending on volunteers.

• Manages all club communications including social media accounts, email newsletters and the club website to keep members informed and engaged

• Creates and schedules regular content that celebrates club activities, promotes upcoming events and showcases our inclusive community

• Handles internal announcements about training sessions, social events, fixture changes and important deadlines

• Ensures consistency in tone, branding and messaging across all channels

• Management and maintenance of IT platforms, e.g: google drive, emails and calendars

• Monitors and ensures the use and behaviour of all Raiders community chats upkeeps Raiders Club Values

Training Manager

• Plans and ensures delivery of regular training sessions appropriate for all skill levels, from complete beginners to experienced players

• Coordinates coaches or guest coaches, develops training plans that progressively build skills throughout the season

• Manages equipment inventory for training (balls, bats, bases) and ensures safe, well-organised practice sessions

• Coordinates facilitators for pre-season and off-season training sessions

• Has oversight of any additional training opportunities  that the club may require or benefit from

• Maintains a record of qualified coaches (internal and external)

Tournaments Manager(s)

This may be split to Upper and Lower tournaments manager, depending on interest. The Upper Tournaments Manager would focus on competitive (Majors 2 and 3) level tournaments, the Lower Tournaments Manager would focus on recreational and development tournaments (Minors and PSL level)

• Identifies tournaments and coordinates with Raiders members to enter a team of sufficient size and grade 

• Organises the club's participation in external tournaments, handling registrations, team selection and logistics

• Acts as team manager at tournaments, liaising with organisers and ensuring our teams are properly equipped and informed

• Promotes tournament opportunities within the club

• Work alongside the selected tournament team captains to ensure that tournament spots are filled

• Maintain a record of tournament participation and club performances

General Officers (typically 2-3 positions)

• Are primary point of contact for new players, managing the flow of new sign ups and directing them to training, socials, answering questions as needed 

• Provide flexible support across all committee functions, stepping in where extra hands are needed during busy periods

• Take on specific projects as they arise—such as coordinating club kit orders, planning socials, maintaining equipment inventory 

• Offer fresh perspectives in committee discussions and help distribute workload during peak times like tournament season

• Great entry point for members interested in committee involvement without committing to a specialised role—learn about club operations while making a real contribution

Contact managers@londonraiders.co.uk or any current committee member if you are interested in any committee role, deadline for application is Friday 14th November. Committee members will be voted in at the AGM on Tuesday 18th November.