Club Rules

To be a member of London Raiders, you must agree to the club rules. These are:

  • Members are people who have paid their annual subscriptions to the Raiders Softball Club and have joined the London Raiders membership register, agreeing to abide by the Club Rules, Code of Conduct and Constitution.

  • All membership applications will be reviewed by the committee before acceptance.

Code of Conduct

The London Raiders Softball Club is fully committed to safeguarding and promoting the well-being of all its members, ensuring a positive and enjoyable experience for all. The club believes it is important that members, coaches, administrators, and social members associated with the club should, at all times, show respect and understanding for the safety and welfare of others. Therefore, members are encouraged to be open and to share any concerns or complaints that they may have about any aspect of the club with the members of the Committee. The Club also reminds members to respect and abide by the London Softball League (Formally GLSML) Code of Conduct.

As a member of London Raiders Softball Club, you are expected to:

 

§ Take responsibility in ensuring you are up to date with the Club and London Softball League (Formally GLSML) rules.

§ Respect the rights, dignity and worth of all participants regardless of age  ability, race, cultural background, religious beliefs, sexual identity or gender identity.

§ Recognise the contribution made by the Committee, Captains and league officials, including game umpires, who are volunteers. These individuals give their time and resources to provide a club and sporting environment for you to enjoy.

§ Respect officials and publicly accept their decisions.

§ Strive to be a positive role model, treat other players and officials with the same level of respect you would expect to be shown to you.

§ Bullying of any sort will not be tolerated. Encourage everyone to enjoy sport and understand that people have different motivations for taking part. Be respectful on social media.

§ Pay any fees for training or events promptly.

Disciplinary Matters

Disciplinary matters, applying to all matters of London Raiders Softball Club (‘the Club’), will be dealt with by the Club Managers in the first instance, and if necessary, by an appointed a Disciplinary Committee. All members of the Club agree to fully comply with this code of conduct and specific codes of conduct for their role and be bound by it terms.

Disciplinary action against Club members may be taken for misconduct or breach of club’s rules. However, it is recognised and accepted that every member:

  • Has the right to expect fair and consistent treatment

  • Has the right to adequate notice from the Club

  • Has the right to appeal against the Club Manager’s judgement or Disciplinary Committee’s decision in all disciplinary matters.

1. Grounds for Disciplinary Action

“Misconduct” is the carrying out of an action considered to be of a minor nature (unless frequently repeated) which in breach of the ethics and rules of the Club. Misconduct will normally incur warning from the Club Managers / Committee together with a request for

appropriate corrective action. Examples of actions that may be considered misconduct include:

  • Discourteous, crude or offensive behaviour at games, training session, organised Club event or social media account.

  • Conduct of an unsafe nature

  • Offensive disregard for equipment or property

  • Failure to comply with or adhere to the relevant code of conduct for their position within the club

“Serious Misconduct” is the carrying out of an offence of such gravity that it warrants

further action. Examples which may be considered serious misconduct include:

 

  • Misconduct, especially if grave or repeated

  • Deliberate or consistent breaches of club rules

  • Any attempt to achieve gains or advantage over others by unfair or unscrupulous means

  • Theft or misappropriation

  • Use of threatening or abusive behaviour

  • Malicious interference with equipment or property

  • Any other action, which in the opinion of the Club officials, may bring the sport or London Raiders Softball Club into disrepute, or which may result in the detriment of the Club or its members.

 

“Gross Misconduct” is action of such seriousness, going beyond or reflecting repeated serious misconduct, that Club Managers / Committee will take immediate action under the disciplinary procedures described below to remedy the offence.

 

2. Disciplinary Procedure

On receipt of a complaint from a member, an other team within the sport, the governing body, the league/match organisers or any other party, the Club Managers, will decide whether the complaint falls within the scope of this disciplinary code. If in their opinion it does, they will decide whether the complaint amounts to misconduct, serious misconduct or gross misconduct. In cases of disputes of a personal nature, the Club Managers will attempt to resolve the situation amicably and to the mutual satisfaction of the parties concerned. If the complaint relates to the actions of a Club Manager, the Club Secretary and Treasurer, or two other appointed members of the Committee, will consider the case.

Should the complaint be considered serious or gross misconduct, then the following procedure will be implemented:

  • An impartial individual will be designated to investigate the complaint.

  • The complainant will be advised if a disciplinary hearing is called, and they will be asked to explain their complaint.

  • The subject of the complaint will be notified that a complaint against them has been made.

  • If settlement cannot be agreed between the parties, or if the offence merits it, then a disciplinary hearing will be arranged as soon as possible.

3. Disciplinary Hearing

A member of the Committee or impartial Club member shall be appointed to take charge of organising the hearing. They will notify all parties as to the hearing date and ensure the parties have all the relevant information prior to the hearing.

 

A disciplinary committee will be appointed which will consist of: one Club Manager and two members of the Committee, who will, insofar as possible, not be involved in the events in question. If both Club Managers are involved in the complaint, the Treasurer, or an impartial Club member, will take their place in the disciplinary hearing.

Within 14 days of the Disciplinary Committee reaching a decision, the subject of the complaint will be notified of the decision and any penalties.

4. Penalties

Following the hearing, the Disciplinary Committee will apply such penalties as they

consider appropriate, including temporary or permanent expulsion of from the club. Any

penalties will be effective from the date of the decision.

5. Appeals

If an appeal of the decision or penalty is made, then the subject of the complaint must notify the appointed organiser of the Disciplinary Committee within 14 days of the decision. No appeal will be considered after that period has elapsed. An appeal should include the reasons for the appeal, which can relate to:

  • the decision

  • the penalty

  • conflict of interest

An appeal hearing will be convened as soon as practicable and will consist of an Appeal Committee of 5 members of the Committee, and/or impartial Club members who did not take part in the first hearing. The Appeal Committee will elect their own Chairperson (who will have the casting vote). The Appeal Committee shall have power to amend or revoke any decision made at the pervious disciplinary hearing. The decision of the Appeal Committee is final and binding on the parties and the Club.

Club Constitution

(Updated after the AGM held on 27th November 2019)

 

1. Name

1.1. The organisation shall be called The London Raiders Softball Club, hereafter to be referred to as the “Club".

 

 

2. Objectives

2.1. To foster and promote the sport of softball to the LGBT+ community and those who are positive in their attitudes towards the LGBT+ community and to provide opportunities for recreation and competition at all levels.

 

 

3. Membership

3.1. Membership of the Club shall be open to any person, regardless of race, age, gender, sexual orientation or ability who registers with the Club and pays the relevant membership fee as determined by the General Committee of the Club.

 

3.2. There shall be a single class of voting membership: “Full Member”.

 

3.3. There shall be two classes of non-voting membership, “Social Member” and “Casual Member”.

 

 

4. Officers

4.1. The “Executive Officers” of the Club shall be:

 

4.1.1. Two Club Managers ensuring gender diversity in the roles.

 

4.1.2. -

 

4.1.3. Treasurer

 

4.1.4. Secretary

 

4.2. Executive Officers shall be elected at the Annual General Meeting (“AGM”) of the Club by the Full Members of the Club.

 

4.3. Executive Officers are elected for a period of one year, but may be re-elected to the same office or another office the following year.

 

 

5. General Committee

5.1. The affairs of the Club shall be controlled by a General Committee comprising the Executive Officers and other officers as elected by the Full Members at the AGM.

 

5.2. The General Committee shall meet at agreed intervals and not less than four times per year.

 

5.3. If there is a vacancy on the General Committee the remaining General Committee may, by a two-thirds majority agreement, co-opt a Full Member of the Club to fill the vacancy until the next AGM.

 

5.4. The duties of the General Committee shall be:

 

5.4.1. To control the affairs of the Club on behalf of the Members and make decisions by a simple majority of the existing General Committee.

 

5.4.2. To keep accurate accounts of the finances of the Club through the Treasurer. These should be available for reasonable inspection by Members and should be audited before every AGM. The Club shall maintain a bank current account and the Executive Officers shall be authorised to sign Club cheques.

 

 

6. General meetings

6.1. The Club shall hold an AGM each year.

 

6.2. Notice

 

6.2.1. The Secretary shall provide 21 days’ notice of the date of the AGM by email to all Members and by posting on the Club’s social media channels.

 

6.2.2. Members must email the Secretary any business to be moved at the AGM with 14 days’ notice.

 

6.2.3. The Secretary shall give notice of the agenda to Members by email and on the Club’s social media channels with at least 7 days’ notice.

 

6.3. Nomination of candidates for election as officers shall normally be made by email before the AGM and may only be made by Full Members.

 

6.4. The business of the AGM shall be to:

 

6.4.1. Receive the annual report of the General Committee from the Club Managers.

 

6.4.2. Receive the financial accounts for the year from the Treasurer.

 

6.4.3. Elect the General Committee - Executive Officers and any other officers - of the Club.

 

6.4.4. Transact such other business as included on the agenda with the notice required in 6.2.2

 

6.5. Special General Meetings (“SGM”) may be convened by the General Committee or on receipt by the Secretary of a request by email from not less than five Full Members of the Club. At least 21 days’ notice of the meeting shall be given to Members by email and the Club’s social media channels.

 

6.6. The two Managers, or a deputy appointed by the Managers or by Full Members attending the meeting, shall chair the AGM and any SGM.

 

6.7. The AGM and any SGM shall require a quorum of 20% of the total number of Full Members, rounded up to the nearest whole number, and 50% of the Executive Officers of the Club, rounded up to the nearest whole number.

 

6.8. Decisions made at the AGM or any SGM shall be by a simple majority of votes from those Full Members attending the meeting.

 

6.9. Each Full Member of the Club shall be entitled to one vote at the AGM and any SGM.

 

 

7. Amendments to the Constitution

7.1. Amendments to the Club Constitution may only be considered at the AGM or any SGM convened with the required notice. Any amendment must be proposed by a Full Member of the Club and seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those Full Members present at the meeting.

 

 

8. Dissolution

8.1. If, at the AGM or any SGM, a resolution is passed calling for the dissolution of the Club, the Secretary shall convene an SGM of the Club to be held not less than one month later to discuss and vote on the resolution.

 

8.2. If, at that SGM, the resolution is carried by at least two-thirds of the Full Members present at the meeting, the General Committee shall discharge all debts and liabilities of the Club.

 

8.3. After discharging all debts and liabilities of the Club, the remaining assets shall be given or transferred to some other club having objects similar to those of the Club.

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